Real Estate Paralegal
Location: Vancouver, British Columbia
About Us: Hall & Larocque LLP is a 100% Indigenous-owned law firm based in Vancouver, British Columbia (with offices in Vancouver and Winnipeg), dedicated to empowering Indigenous communities, businesses, and entrepreneurs. We blend legal expertise with an understanding of Indigenous rights, and offer innovative solutions and to Indigenous governments, businesses, and entrepreneurs.
As we continue to grow, we are seeking an experienced Real Estate Paralegal to join our Vancouver team. This position offers an opportunity to work on a variety of commercial and real estate, and some corporate matters in a collaborative and growing law firm.
The Role: We are looking for a highly organized and motivated Paralegal to support our legal team in Vancouver. The ideal candidate will be a professional, proactive team player with excellent administrative skills and a strong interest in the legal field. You will assist in various legal tasks, including managing transactions, preparing legal documents, assisting with closings, coordinating meetings, and providing support to lawyers in their day-to-day practice.
The Work:
1. Real Estate Transactions:
Manage real estate purchase, sale, refinance, mortgage, and other conveyancing files from opening through completion
Review purchase and sale agreements and identify key dates, conditions, and closing requirements
Coordinate with clients, lenders, realtors, opposing counsel, financial institutions, and other parties involved in transactions
Prepare and organize closing documents, including statements of adjustments, direction documents, undertakings, and other transaction documentation
Coordinate execution and delivery of legal documents
Prepare files for completion and closing and ensure all required documents and information are received
Assist lawyers with commercial real estate transactions, including acquisitions, dispositions, leasing, and development matters as required
2. Land Title and Due Diligence:
Conduct and review Land Title searches, title documents, plans, charges, and other registered interests
Prepare and submit Land Title Office applications and filings through LTSA
Order and review title searches, state of title certificates, plans, and other property-related documents
Assist with title review and identify issues for lawyer review
Conduct corporate and property searches as required
Assist with due diligence for real estate acquisitions and development transactions
Maintain accurate records of title and registration information
3. File and Document Management:
Open, organize, and maintain real estate files in accordance with firm procedures
Maintain accurate records of key dates, deadlines, undertakings, and closing requirements
Prepare correspondence and transaction documents for lawyer review
Organize electronic and physical closing files
Ensure documents are properly saved and maintained in the firm's document management system
Maintain checklists and transaction tracking systems to ensure files remain on schedule
4. Client and Transaction Communication
Communicate directly with clients regarding routine transaction matters and document requirements
Request and organize information and documentation required to complete transactions
Communicate with lenders, realtors, opposing counsel, Indigenous governments, financial institutions, and other stakeholders
Provide regular updates to lawyers regarding file status, outstanding items, and upcoming deadlines
Provide professional and responsive client service while maintaining confidentiality
5. Closing and Post-Closing
Coordinate closing requirements and ensure all conditions are satisfied before closing
Prepare closing agendas and checklists
Coordinate funds, documents, undertakings, and registration requirements with the lawyer and other parties
Assist with registration and confirmation of completed transactions
Prepare reporting letters and closing packages
Complete post-closing file organization and ensure all required documents are properly filed
Follow up on outstanding post-closing matters and undertakings
6. Administrative and Billing Support
Track deadlines and maintain accurate file records
Assist with time entry, billing, and file-related administrative tasks
Prepare and maintain transaction reports and tracking spreadsheets
Coordinate with the Operations Manager and accounting team regarding trust deposits, disbursements, and other file-related matters
Perform other administrative and paralegal duties as required
Qualifications
Legal Assistant or Paralegal certificate or diploma from a recognized Canadian program
Two or more years of experience working as a real estate paralegal or legal assistant in a BC law firm
Strong experience with BC residential and/or commercial real estate transactions
Experience with LTSA and Land Title Office filings
Familiarity with title searches, state of title certificates, plans, charges, and registrations
Experience preparing conveyancing and closing documentation
Strong understanding of real estate transaction processes, deadlines, and closing requirements
Excellent organizational and time-management skills with the ability to manage multiple files and competing deadlines
Strong written and verbal communication skills
High attention to detail and accuracy
Ability to work independently and take ownership of files while knowing when to seek lawyer guidance
Proficiency with Microsoft Office, particularly Word, Excel, and Outlook
Experience with Clio and NetDocuments or similar legal practice management and document management systems is an asset
Experience with commercial real estate, Indigenous land matters, development, or corporate transactions is an asset
Knowledge or interest in Indigenous law and business law is an asset
Ability to maintain confidentiality and handle sensitive client information with discretion
Positive, collaborative attitude and willingness to contribute to a growing team
Compensation:
$60,000–$85,000 salary, depending on experience and qualifications
Health Insurance
3 weeks paid vacation
How to Apply:
Please submit your resume and cover letter to anna@hllaw.co. In your cover letter, highlight your relevant experience and why you want to join Hall & Larocque LLP. The subject line should read "Paralegal Application - [Your Name]".
*Note: Hall & Larocque is an equal-opportunity employer, and while we do not discriminate, we encourage Indigenous applicants to apply. Only candidates selected for an interview will be contacted. We appreciate your interest in joining Hall & Larocque LLP.
